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Data extraction definition: what is data extraction? Extraction of data is an operation of obtaining information from different sources like documentation, databases, web sites, spreadsheets, PDF files, emails and software applications. It is necessary to extract data correctly and put it in a structured form for further analysis or reporting purposes. Having done so, the information becomes the extracted data and can be used by the company for more efficient decision making, workflow automation and increasing business productivity. Data extraction definition is not limited to copying information; instead, it includes identification of data, validation of its correctness and preparation for business usage. Data extraction helps companies save time and effort and avoid mistakes while using the business information.